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1 Year Before Prom
• Choose members of your committee and sub-committees.
• Set the date and choose a theme for the event
• Set up your budget and any necessary accounts at the bank or with your principal.
• Book the venue or verify that your school's facility is available for the date you have chosen.
• Get parent volunteers to coordinate the after-prom party
9 Months Before Prom
• Discuss and schedule fund-raising activities.
• Book band or DJ and photographer.
• Begin discussing ideas for decorations, invitations and programs or memory books.
• Decide which favors will be given to prom attendees and order them.
• Meet with volunteer parents to discuss the after-prom party.
• Select gifts for Prom Advisor(s) and chaperones.
2-3 Months Before Prom
• Order invitations, memory books, programs and tickets; invitations should be sent out 4-6 weeks in
advance.
• Begin advertising. Hang posters, hand out flyers or print an ad in the school newspaper.
• Order all decorating materials including the theme kit.
4-6 Weeks Before Prom
• Send out invitations and establish a central area in the school for ticket sales.
• Call to confirm any arrangements with band or DJ, as well as dance site, caterer and photographer.
• Set up a schedule for decorating with the facility you've chosen or with the appropriate staff at the school.
• Track ticket sales for an attendee count for your caterer.
• Make sure you have all decorating materials needed and read through any kit instruction sheets to try to
estimate the time needed to build your theme or kits.
1-3 Weeks Before Prom
• Finalize the attendee count for the caterer.
• Outline the remaining tasks that need to be completed and discuss them with each committee.
• Decorate the facility or gym, allowing ample time to put together large or intricate theme pieces.
Prom Night
• Have fun! All your hard work has come together to create a wonderful evening.
• Choose members of your committee and sub-committees.
• Set the date and choose a theme for the event
• Set up your budget and any necessary accounts at the bank or with your principal.
• Book the venue or verify that your school's facility is available for the date you have chosen.
• Get parent volunteers to coordinate the after-prom party
9 Months Before Prom
• Discuss and schedule fund-raising activities.
• Book band or DJ and photographer.
• Begin discussing ideas for decorations, invitations and programs or memory books.
• Decide which favors will be given to prom attendees and order them.
• Meet with volunteer parents to discuss the after-prom party.
• Select gifts for Prom Advisor(s) and chaperones.
2-3 Months Before Prom
• Order invitations, memory books, programs and tickets; invitations should be sent out 4-6 weeks in
advance.
• Begin advertising. Hang posters, hand out flyers or print an ad in the school newspaper.
• Order all decorating materials including the theme kit.
4-6 Weeks Before Prom
• Send out invitations and establish a central area in the school for ticket sales.
• Call to confirm any arrangements with band or DJ, as well as dance site, caterer and photographer.
• Set up a schedule for decorating with the facility you've chosen or with the appropriate staff at the school.
• Track ticket sales for an attendee count for your caterer.
• Make sure you have all decorating materials needed and read through any kit instruction sheets to try to
estimate the time needed to build your theme or kits.
1-3 Weeks Before Prom
• Finalize the attendee count for the caterer.
• Outline the remaining tasks that need to be completed and discuss them with each committee.
• Decorate the facility or gym, allowing ample time to put together large or intricate theme pieces.
Prom Night
• Have fun! All your hard work has come together to create a wonderful evening.
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Portage, Michigan 49002 WE HAVE A NEW PHONE NUMBER: 269.779.2552 email us! |